Marks In Time

Social Media
Management System

Your daily rhythm, client approval flow, and ad budget, all in one view.

HootsuiteMeta Business SuiteAsanaChatGPT$250 / account / month
PART 01

Daily Management Rhythm

Tick these off as you go. Your progress is remembered on this device.

0 of 9 done
    PART 02

    Client Approval Flow

    From approved video to scheduled post: six steps, left to right.

    1
    Check approvals

    Ask the editing team and check Asana for videos each client has approved.

    Asana
    2
    Open the portal

    Start new posts in the social editing portal for client review.

    marksintime.com/editingsocialportal
    3
    Write the caption

    Watch and listen to the video. Describe it to ChatGPT, then send the YouTube Studio link for a caption with hashtags.

    ChatGPTYouTube Studio
    4
    Verify and submit

    Double-check info and locations. Paste caption and link, pick date and socials, hit Submit.

    5
    Email the client

    Let them know the posts are submitted for their review.

    Email
    6
    Approved? Schedule it.

    The moment they approve in the portal, schedule through Hootsuite or Meta and update the Social Calendar.

    PART 03

    How to Boost a Post

    Meta Business Suite, start to finish. Steps marked IMPORTANT are the ones that are easy to get wrong.

    Find the post

    Steps 1 to 4
    1
    Go to the profile of the company
    2
    Go to Content in the left sidebar
    3
    Find the post you want to boost
    4
    Press Boost

    Choose where it runs

    Steps 5 to 7
    5
    Click the post
    6
    Choose Facebook or Instagram at the top to select where the boosted post will run
    7
    Once selected, press Boost

    Boost settings

    Steps 8 to 12
    8
    Choose the goal in the boost settings
    9
    Choose the audience
    10
    Turn off Advantage+ placements
    11
    IMPORTANTWhen scheduling, choose "Choose end date" and select how long you want the boost to last
    12
    IMPORTANTSet the price. The amount is PER DAY. To spend $50 in total, split the $50 across the number of days the boost will run

    Review and publish

    Steps 13 to 15
    13
    Look through all the settings and make sure everything matches the goal of the post
    14
    Press Publish
    15
    The boosted post will be reviewed. Check the status on the Content page, where it shows next to the post
    $50 total ÷ 5 days = $10 / dayExample of step 12. Enter the daily amount, not the total. Then log the spend on the Social Calendar.
    PART 04

    Monthly Ad Spend

    Enter what you've spent on each account. Bars turn amber at 80% and red when over $250.

    Total spent this month $0 of $0

    Sample accounts: edit the names in the page code or tell me your real client list and I'll update it.

    PART 05

    Caption Prompt

    Step one in ChatGPT, then paste the video link as step two.

    Copy and edit

    Write a social media caption for a video for [CLIENT]. The video shows [what you saw and heard: event, people, location, mood]. Use descriptive, engaging language. Then I'll send the video link so you can add hashtags.

    Always update the Social Media Calendar when you schedule, boost, or remove a post.